GCC Executive Director – Job Description
- Position reports to the Golden Cycling Club President (& Board of Directors). The ED is responsible for the efficient, professional, and Non-profit operation of the club.
- Operations Manager and any part-time crew are direct reports to the ED.
- Tasks outside of the general listing need to be agreed to and recorded at a BOD meeting and funding acquired prior to undertaking.
Administration Responsibilities:
- Adhere to Annual budget.
- Meet with BoD Budget team at time of renewal (August) to create subsequent year’s budget.
- Maintain operations aligned with the RST-BC partnership agreement and Annual Operating Plan.
- Main point of contact with RST-BC Rec. Tech (currently Trevor Hann) or with Front Counter BC.
- Coordinate with Operations Manager the reporting required by Schedule E of Partnership Agreement.
- Review and Renew Insurance Policy requirements.
- Commercial General Liability
- Director’s Liability
- Ensure Waiver meets ‘standard’ and set up an online (low cost) system for online signing, so we don’t have to manually maintain paper waivers for each year.
- Ensuring that annually we have named the private land holders etc. in our insurance policy.
- Oversee implementation of the strategic plan. Suggest when strategic plan needs updating.
- Update Website to reflect current club activities. (i.e. Review other club websites and suggest improvement to ours.)
- Collaborate with Treasurer to manage invoices, payments, and various accounting responsibilities as delegated.
- Update TidyHQ in conjunction with Administration Director for annual membership needs.
- Maintain the Google Drive filing system and Google non-profit platform needs.
- Recognizing and implementing policies.
- i.e. Risk assessment reporting system and filing.
- Working with land managers, access, and stakeholders including first nations.
- Work with the Golden and Area Trail Alliance when required.
- Maintain positive communications with government contacts, private businesses, and community organizations.
- Attends Board of Director meetings.
Staff Management Responsibilities:
- Support the Trail Crew Lead and the requirements of that position fostering a team environment.
- Deal with contractors hired to build trails.
- Call for bids
- Award the contract with BoD co-signature.
- Oversee the timeline and assess the work progress and report back to the BoD.
- Ensure contract completion and payment is timely.
- Coordinate the Volunteer activities (in conjunction with the Operations Manager and Events Director)
- Track participants (volunteer letter agreements)
- Track number of events using volunteers
Marketing & Sponsorship Responsibilities:
- Prepare applications:
- Prepare and submit new trail applications. The Trail Development Director would still be responsible for the plan, but ED would implement it.
- Prepare or support the preparation of applications for grants. Report submission and success to BoD immediately.
- Deal with club and/or third-party event applications.
- The Events Director would still organize the events, but ED would take care of any off-season paperwork or any delegated event activities.
- The Skills Director would still organize the kids camp, but ED would take care of any Town of Golden paperwork etc.
- Work with Sponsorship Team to contact and generate annual sponsorship dollars. Prepare the backup documentation that the Team requires, track contacts and success.
Qualifications:
- Degree in business, recreation management or equivalent experience.
- Experience managing budgets, staff, and projects.
- Illustrated excellence in relationship management.
- Familiarity with various forms of fundraising, from sponsorship to grant writing.
- Must have own home office, computer and supplies to do the job.
Compensation and hours of work:
- Commensurate with experience: $30-35/hr.
- March – September: 15-20 hrs/wk
- October – February: 5-10 hrs/wk
To apply, please send a resume and cover letter to contact@goldencyclingclub.com by October 5th, 2023.
